Date
Place

Instituto Superior Técnico, Alameda Campus - University of Lisbon, Portugal

About the Event

Training International Leaders

Step into an intensive training program designed to enhance your skills and make you a key asset to your home institution. Your participation will include engaging activities and workshops, cutting-edge strategies that will help you get ahead of the curve and gain new perspectives on critical international issues.

Técnico International Staff Week 2024 (ISW2024) is more than just an event: it’s an investment in your future. Network with like-minded professionals, forge lasting connections, and return home equipped with the knowledge and skills to propel your institution to new heights on the international scenario.

The ISW 2024@Técnico Lisboa is open to staff members from higher education institutions, such as international relations officers, student affairs professionals, researchers, and administrative staff. The event aims to foster international cooperation and promote professional development opportunities.

In June, Lisbon comes alive with the ‘Santos Populares’ celebrations. Immerse yourself in traditional parades and the mouthwatering aroma of sizzling sardines in every neighborhood. Vibrant colors adorn the streets, buzzing with lively music and joyful laughter. Don’t miss the magic!

Format

The International Staff Week (ISW2024) has been structured to include different formats, such as workshops and work groups for sharing best practices and brainstorming about current challenges that the process of internationalization in higher education faces. The International Day Exhibition (IDAY) is a showcase of international opportunities and Partner Universities, that will increase networking and stimulate discussion among participants.

Interested participants should register for the Staff Week as soon as possible and indicate the willingness to participate in the IDAY and have a booth (table, chair and posterboard) for their University (limited to availability).

Goals

  • Create a Forum for discussion of Best Practices and the Exchange of information in key areas.
  • Enhance cultural awareness: include targeted activities, such as an interactive group activity in Belem, or a sight-seeing walking tour, complemented with selected social events that will  help participants learn about Lisbon’s culture and customs.
  • Explore networking opportunities and become acquainted with through informal job shadowing meetings. By meeting colleagues from different institutions, participants can build new professional networks and develop relationships that can lead to future collaborations or partnerships.
  • Gain insight on the processes and experience in enhancing Higher Education internationalization. Workshops and the activities proposed for this ISW can help staff members gain new skills and knowledge related to the internationalization in higher education.
  • Improve institutional processes: participants can learn about different approaches to internationalization, student mobility, academic services, and use this knowledge to improve processes at their own institutions.
  • Share best practices and develop new partnerships with staff members from different countries and institutions.
  • Promote the home Institution in the event IDAY with particular emphasis on the academic offer, research and other collaborative opportunities.

Minimum Number of Participants

A minimum of ten (10) participants is required for the Staff Week to be carried out. Please forward this information to staff members who might be interested in joining us for this event and sharing knowledge, experience and best practices.

Registration fees

Network partners registration

Fee: € 250   |  Registrations are open. Deadline: 20 May, 2024(*)

(*)ATHENS | CESAER | Cluster | Heritage | IAESTE | IS:link | Magalhães | SE3P | SiPN | T.I.M.E. | Unite!

Early Bird registration

Fee: € 300  |  Registrations are open. Deadline: 15 April, 2024

Regular registration

Fee: € 350  |  16 April – 20 May, 2024

Last minute registration

Fee: € 500  |  21 May – 31 May, 2024

The prices are in EUR and include taxes.

The fee includes:

  • Certificate of attendance;
  • Welcome Kit;
  • All Coffee Breaks;
  • Interactive Group Activity;
  • Welcome Reception;
  • 9 Workshops;
  • All Regional Lunches (Alameda Campus);
  • Farewell Dinner;
  • Sight-seeing Tour (to be confirmed);
  • Walking Tour (to be confirmed);
  • Farewell Cocktail;
  • International Day Exhibition (participation if selected | limited stands available).

All other expenses are supported by the participants.

Accommodation and traveling

Accommodation and traveling is not provided by the organization of the ISW. Traveling and accommodation costs will be covered by the participants, although the activity is eligible for Erasmus+ funding.  Please contact the Erasmus+ or International Coordinator in your institution for information about grant applications.

Accommodation options can be found at the bottom of this page.

Registration

Interested participants are requested to complete the online registration form.

The final application deadline is 31st May, 2024.

Neither travel nor accommodation, or meals not mentioned in the programme is included. Each participant should find the necessary funding to cover the additional expenses.

International relations professionals working in higher education institutions can apply for Erasmus+ Staff Training Mobility grants to take part in this Técnico Lisboa Staff Week. We advise you to contact your home institution’s institutional Erasmus+ coordinator and ask if Erasmus+ funding is available for staff training.

Payment

Your registration will only be valid when payment is made and a bank slip (proving payment) is sent with your name to the e-mail international@tecnico.ulisboa.pt.

Bank transfer details

  • Bank: Santander Totta
  • Branch address: Avenida Rovisco Pais | 1049-001 Lisboa
  • IBAN: PT50 0018 00031 7417569020 82
  • BIC/SWIFT: TOTAPTPL
  • Account reference: SANTANDER/CD
  • Holder’s name: Instituto Superior Tecnico – VAT number PT501507930
  • Important: The description of the transfer must comply with the following format: “ISW24 + first and last name of the participant“.
  • Invoice issuance:
    Please provide us with the information (full name, address, VAT number, e-mail and a telephone number) for issuing the respective invoice when you send us the proof of payment. -If you also need the receipt please ask for it.

Contacts

Please feel free to contact the International Affairs if you have any questions or require further information.

Instituto Superior Técnico
International Affairs (AAI)
Av. Rovisco Pais
1049-001 Lisboa | Portugal

Tel.: +351 218 417 899
E-mail: international@tecnico.ulisboa.pt  (prompt reply).

Lisbon

Técnico Lisboa is located in the city of Lisbon, one of the oldest and most beautiful capitals. Through time, we received many cultures from the different corners of the world. Lisbon is a soulful, fashionable, charismatic city with a great climate and a lot of sunshine. It’s a place where you can wander around day or night and still feel safe.

However, Lisbon is also a dynamic city, a hotspot of innovation, rich in start-ups and spin-offs, international awards, home top-ranked universities boosting several top-level research institutions where work leading to many highly cited papers and scientific publications originates. Not only because of its history, but also because of its innovation and state of the art technology, the climate and cosmopolitan atmosphere and diverse indoor and outdoor activities. Lisbon is one of the most attractive cities in Europe, offering mobility students, locals and visitors an unforgettable and unique experience.

Programme

17

Jun

10:00 - 11:30

Registration

Venue: Interdisciplinary Complex building, ground floor | Lobby near Abreu Faro Amphitheatre.

11:30-12:15

Opening Ceremony

. Welcome remarks by Head of International Affairs.
. Tecnico Institutional Presentation by Zita Martins (professor, Vice-President for International Affairs).

Venue: Interdisciplinary Complex building, Abreu Faro Amphitheatre.

12:30-13:30

Regional Lunch

13:30-15:00

From Técnico Lisboa to Belem

15:30-16:30

Lecture: «Study & Research in Portugal»

Guest Speaker: Denise Castilho de Matos (Director at PT Erasmus+ National Agency - education and training, since March 2024).

Venue: Monument to the Discoveries (Belem) in Lisbon.

16:30-18:00

Unveiling History, Bites & Sights

This interactive group activity consists of cultural discovery and requires creativity, friendly competition and imagination. Only teamwork will help you find the answers! You’ll be an explorer in Lisbon, discovering Belem.
This challenge will surely foster camaraderie and collaboration among participants. This early start will build strong bonds and set the tone for the rest of the program.

18:30-19:30

Welcome Cocktail

The social programme will start with a welcome reception at a Lisbon Roof-Top Bar. Participants will be able unwind under the Lisbon sun, connect with peers over drinks and light bites, cool down and relax in an informal environment with stunning and memorable views of Lisbon.

18

Jun

09:30-11:00

Workshop «Mobility Strategies in Higher Education: Benefits, Challenges, and Best Practices»

How to Enhance Mobility Strategies? Provide an overview of why mobility strategies are important for promoting internationalization in higher education. Discuss the benefits of mobility for students, staff, and institutions, the challenges of developing effective mobility strategies, and the importance of tailoring strategies to the specific needs and goals of each institution. Discuss the different types of mobility programs, such as study abroad, exchange programs, internships and the different benefits and challenges associated with each type. The importance of creating a diverse and inclusive mobility portfolio that caters to the needs and interests of different student populations. Different sources of funding and resources available for mobility programs, such as scholarships, grants, and institutional funding, and the different strategies for maximizing funding and resources. Discuss the importance of collaboration and networking for enhancing mobility strategies, and provide opportunities for participants to share their own experiences and perspectives and to connect with other institutions and professionals. The workshop can help institutions develop effective mobility strategies that promote internationalization, diversity, and inclusion in higher education.

11:00-11:30

Coffee Break

11:30-13:00

Workshop «Cooperation Tools for World-Leading Universities: Consortia Projects»

Consortium projects play a vital role in fostering collaboration, facilitating learning, and promoting knowledge exchange among academic and research communities within higher education institutions. In our workshop, we will explore a range of cooperation opportunities and their particular features, including initiatives such as Erasmus+ Cooperation Partnerships and Capacity Building Projects.

13:00-14:00

Regional Lunch

14:00 - 15:30

Workshop «Creating a Welcoming Journey for International Students»

This workshop explores the crucial role of inclusion and well-being in supporting international students throughout their academic journey. By fostering a diverse and supportive environment, institutions can help students thrive and contribute to a stronger campus community.Overview of why the inclusion and well-being are important for the welcoming journey and feeling of belonging for student community. Discuss the benefits of creating an inclusive and supportive environment, the challenges of promoting inclusion and well-being, and the importance of developing tailored strategies for different groups of students. Understanding the Welcoming Journey by discussing the different stages, from pre-arrival to post-arrival, and the different factors that influence the experience of international students. The importance of the initial welcome, cultural adjustment, social integration, and academic success. Share best practices and strategies for promoting inclusion and well-being throughout the welcoming journey, such as providing information and resources in multiple languages, offering orientation sessions that cater to the needs of diverse groups of students, creating a supportive campus culture, providing mental health support and resources, and promoting healthy lifestyles. The workshop can help institutions develop effective strategies for promoting inclusion, well-being, and the welcoming journey, which can lead to a more diverse, thriving and successful higher education community.

15:30-17:00

Job Shadowing | Alameda Campus Tour

Opportunity for colleagues to learn from each other, share best practices, and build stronger relationships and collaborations within the institution. Job shadowing experience can be customized, by request, to meet the specific needs and goals and can be focused on a specific area or aspect.
Alameda Campus Tour w/ 360-degree panoramic view.

19

Jun

09:30-11:00

Workshop «Beyond Borders: A Practical Approach to Filtering International Agreements»

Beyond Borders empowers you with a practical framework to identify and prioritize agreements best suited to your needs and interests. This workshop provides an in-depth analysis of different types of international agreements, discuss the challenges of managing a large volume of international agreements, the risks associated with non-compliance, and the benefits of effective filtering. Reviewing the reputations of potential partners, evaluating the financial viability of agreements, and assessing the political and social risks associated with working in certain countries. Best practices and strategies for filtering international agreements, such as creating a centralized repository for agreements, establishing clear approval processes, and developing templates and guidelines for standard agreements will also be in debate. This workshop will end with a debate between participants by sharing case studies or real-life examples of institutions that have successfully filtered international agreements, and discuss the lessons learned and best practices that can be applied more broadly.

11:00-11:30

Coffee Break

11:30-13:00

Workshop «International Ambassadors Programme»

This workshop will explore the role of international ambassadors in boosting international visibility, attracting and recruiting perspective international students, disseminating the Tecnico Lisboa brand worldwide, promoting cultural exchange, and enhancing the internationalization experience for students. Some of the key topics include ambassador profiles, mission, role and responsibilities.
Participants will understand the role of international ambassadors in promoting internationalization and develop strategies for recruiting and training international ambassadors.
At the end, the workshop participants will gain the necessary insight into how to develop their own action plans for leveraging the power of international ambassadors to advance internationalization on their campi.

13:00-14:00

Regional Lunch

14:00-15:30

Workshop «Recruiting International Students»

Dissemination, recruitment and retention of international students techniques, as well as the benefits of having a diverse student body, the challenges of attracting and retaining and the importance of developing tailored strategies for different markets, will be discussed.
Share best practices and techniques for developing effective marketing and communication strategies for international student recruitment, such as creating targeted advertising campaigns, developing compelling content, and leveraging social media and other digital channels.
The workshop can help institutions develop effective techniques for disseminating, recruiting, and retaining international students, which can lead to a more diverse and thriving student community.

15:30-17:00

Sight Seeing Tour (Walking)

20

Jun

10:30 - 11:45

Workshop «Cooperation tools for world leading universities - Joint Programmes and Double Degree»

The workshop aims to promote a collective reflection on what distinguishes Joint Programmes from Double Degree Agreements, positioning them as strategic tools for the progress and internationalisation of higher education institutions.
In addition, it seeks to deepen knowledge about the strategies and procedures involved in designing both typologies.

11:45-13:00

Workshop «Boosting the Attractivity of the Double Degrees Programmes»

The workshop aims to enhance the attractiveness of the Double Degrees Programmes, focusing on providing participants with strategies and tools to increase student interest in these programs. Various topics will be covered such as effective marketing techniques, creating promotional materials, and leveraging the advantages of the Double Degrees Programmes.
Participants will also learn about the importance of highlighting the unique features and benefits of these programs to prospective students. The workshop will enable attendees to enhance their understanding of how to effectively communicate the value and attractivity of the Double Degrees Programmes, ultimately increasing their enrollment numbers.

13:00-14:00

Regional Lunch

14:00-15:30

Workshop «Communicate Globally»

The workshop consists in demonstrating and sharing techniques for planning and organizing dissemination Webinars for HEIs. Taking into account the current global context, the need to attract students to STEAM fields and possible budget constraints, there was a need to look for new alternatives to traditional dissemination methods.
All the fundamental steps for planning will be presented, as well as the open source tools available to reach the largest audience possible, sharing the experience of Técnico Lisboa Admissions Office.

15:30-17:00

Free Time

19:30-22:00

Farewell Dinner

Venue: TBA

21

Jun

09:30-13:00

International Day Exhibition: Show case of International opportunities

. Opportunity for institutions to connect with students and faculty, to learn about international opportunities and engage with the global community.
. Best Photo Award
Venue: Atrium of the Main building (by the main entrance).

13:00-13:30

Farewell Cocktail & Closing Remarks

Traditional portuguese university music performed by students.
Group Picture

Programme

17

Jun

Registration

Venue: Interdisciplinary Complex building, ground floor | Lobby near Abreu Faro Amphitheatre.

Opening Ceremony

. Welcome remarks by Head of International Affairs.
. Tecnico Institutional Presentation by Zita Martins (professor, Vice-President for International Affairs).

Venue: Interdisciplinary Complex building, Abreu Faro Amphitheatre.

Regional Lunch

From Técnico Lisboa to Belem

Lecture: «Study & Research in Portugal»

Guest Speaker: Denise Castilho de Matos (Director at PT Erasmus+ National Agency - education and training, since March 2024).

Venue: Monument to the Discoveries (Belem) in Lisbon.

Unveiling History, Bites & Sights

This interactive group activity consists of cultural discovery and requires creativity, friendly competition and imagination. Only teamwork will help you find the answers! You’ll be an explorer in Lisbon, discovering Belem.
This challenge will surely foster camaraderie and collaboration among participants. This early start will build strong bonds and set the tone for the rest of the program.

Welcome Cocktail

The social programme will start with a welcome reception at a Lisbon Roof-Top Bar. Participants will be able unwind under the Lisbon sun, connect with peers over drinks and light bites, cool down and relax in an informal environment with stunning and memorable views of Lisbon.

18

Jun

Workshop «Mobility Strategies in Higher Education: Benefits, Challenges, and Best Practices»

How to Enhance Mobility Strategies? Provide an overview of why mobility strategies are important for promoting internationalization in higher education. Discuss the benefits of mobility for students, staff, and institutions, the challenges of developing effective mobility strategies, and the importance of tailoring strategies to the specific needs and goals of each institution. Discuss the different types of mobility programs, such as study abroad, exchange programs, internships and the different benefits and challenges associated with each type. The importance of creating a diverse and inclusive mobility portfolio that caters to the needs and interests of different student populations. Different sources of funding and resources available for mobility programs, such as scholarships, grants, and institutional funding, and the different strategies for maximizing funding and resources. Discuss the importance of collaboration and networking for enhancing mobility strategies, and provide opportunities for participants to share their own experiences and perspectives and to connect with other institutions and professionals. The workshop can help institutions develop effective mobility strategies that promote internationalization, diversity, and inclusion in higher education.

Coffee Break

Workshop «Cooperation Tools for World-Leading Universities: Consortia Projects»

Consortium projects play a vital role in fostering collaboration, facilitating learning, and promoting knowledge exchange among academic and research communities within higher education institutions. In our workshop, we will explore a range of cooperation opportunities and their particular features, including initiatives such as Erasmus+ Cooperation Partnerships and Capacity Building Projects.

Regional Lunch

Workshop «Creating a Welcoming Journey for International Students»

This workshop explores the crucial role of inclusion and well-being in supporting international students throughout their academic journey. By fostering a diverse and supportive environment, institutions can help students thrive and contribute to a stronger campus community.Overview of why the inclusion and well-being are important for the welcoming journey and feeling of belonging for student community. Discuss the benefits of creating an inclusive and supportive environment, the challenges of promoting inclusion and well-being, and the importance of developing tailored strategies for different groups of students. Understanding the Welcoming Journey by discussing the different stages, from pre-arrival to post-arrival, and the different factors that influence the experience of international students. The importance of the initial welcome, cultural adjustment, social integration, and academic success. Share best practices and strategies for promoting inclusion and well-being throughout the welcoming journey, such as providing information and resources in multiple languages, offering orientation sessions that cater to the needs of diverse groups of students, creating a supportive campus culture, providing mental health support and resources, and promoting healthy lifestyles. The workshop can help institutions develop effective strategies for promoting inclusion, well-being, and the welcoming journey, which can lead to a more diverse, thriving and successful higher education community.

Job Shadowing | Alameda Campus Tour

Opportunity for colleagues to learn from each other, share best practices, and build stronger relationships and collaborations within the institution. Job shadowing experience can be customized, by request, to meet the specific needs and goals and can be focused on a specific area or aspect.
Alameda Campus Tour w/ 360-degree panoramic view.

19

Jun

Workshop «Beyond Borders: A Practical Approach to Filtering International Agreements»

Beyond Borders empowers you with a practical framework to identify and prioritize agreements best suited to your needs and interests. This workshop provides an in-depth analysis of different types of international agreements, discuss the challenges of managing a large volume of international agreements, the risks associated with non-compliance, and the benefits of effective filtering. Reviewing the reputations of potential partners, evaluating the financial viability of agreements, and assessing the political and social risks associated with working in certain countries. Best practices and strategies for filtering international agreements, such as creating a centralized repository for agreements, establishing clear approval processes, and developing templates and guidelines for standard agreements will also be in debate. This workshop will end with a debate between participants by sharing case studies or real-life examples of institutions that have successfully filtered international agreements, and discuss the lessons learned and best practices that can be applied more broadly.

Coffee Break

Workshop «International Ambassadors Programme»

This workshop will explore the role of international ambassadors in boosting international visibility, attracting and recruiting perspective international students, disseminating the Tecnico Lisboa brand worldwide, promoting cultural exchange, and enhancing the internationalization experience for students. Some of the key topics include ambassador profiles, mission, role and responsibilities.
Participants will understand the role of international ambassadors in promoting internationalization and develop strategies for recruiting and training international ambassadors.
At the end, the workshop participants will gain the necessary insight into how to develop their own action plans for leveraging the power of international ambassadors to advance internationalization on their campi.

Regional Lunch

Workshop «Recruiting International Students»

Dissemination, recruitment and retention of international students techniques, as well as the benefits of having a diverse student body, the challenges of attracting and retaining and the importance of developing tailored strategies for different markets, will be discussed.
Share best practices and techniques for developing effective marketing and communication strategies for international student recruitment, such as creating targeted advertising campaigns, developing compelling content, and leveraging social media and other digital channels.
The workshop can help institutions develop effective techniques for disseminating, recruiting, and retaining international students, which can lead to a more diverse and thriving student community.

Sight Seeing Tour (Walking)

20

Jun

Workshop «Cooperation tools for world leading universities - Joint Programmes and Double Degree»

The workshop aims to promote a collective reflection on what distinguishes Joint Programmes from Double Degree Agreements, positioning them as strategic tools for the progress and internationalisation of higher education institutions.
In addition, it seeks to deepen knowledge about the strategies and procedures involved in designing both typologies.

Workshop «Boosting the Attractivity of the Double Degrees Programmes»

The workshop aims to enhance the attractiveness of the Double Degrees Programmes, focusing on providing participants with strategies and tools to increase student interest in these programs. Various topics will be covered such as effective marketing techniques, creating promotional materials, and leveraging the advantages of the Double Degrees Programmes.
Participants will also learn about the importance of highlighting the unique features and benefits of these programs to prospective students. The workshop will enable attendees to enhance their understanding of how to effectively communicate the value and attractivity of the Double Degrees Programmes, ultimately increasing their enrollment numbers.

Regional Lunch

Workshop «Communicate Globally»

The workshop consists in demonstrating and sharing techniques for planning and organizing dissemination Webinars for HEIs. Taking into account the current global context, the need to attract students to STEAM fields and possible budget constraints, there was a need to look for new alternatives to traditional dissemination methods.
All the fundamental steps for planning will be presented, as well as the open source tools available to reach the largest audience possible, sharing the experience of Técnico Lisboa Admissions Office.

Free Time

Farewell Dinner

Venue: TBA

21

Jun

International Day Exhibition: Show case of International opportunities

. Opportunity for institutions to connect with students and faculty, to learn about international opportunities and engage with the global community.
. Best Photo Award
Venue: Atrium of the Main building (by the main entrance).

Farewell Cocktail & Closing Remarks

Traditional portuguese university music performed by students.
Group Picture